Keeping Guelph Safe ... Together.

Police Record Checks

  

Basic Criminal Check

These checks:

  • Involve a query of the Royal Canadian Mounted Police National Repository for Criminal Records in Canada
  • Are typically required for positions such as truck drivers, contractors, etc.

Full Criminal Check

These checks:

  • Involve a query of the Royal Canadian Mounted Police National Repository for Criminal Records in Canada and a query of local police data repositories for the last 5 year residential history of applicant
  • If applicable, involve a vulnerable sector (VS) query search of the Royal Canadian Mounted Police National Repository for pardoned offenses
  • Are typically required for positions such as hospital staff, volunteering for coaching, etc.

Updated News Concerning VS Sector Queries:

Recent changes by the RCMP in processing VS queries may result in increased processing time and additional fees for some applicants. Affected applicants will receive a call from the Guelph Police Service (GPS) outlining the new procedure.

For more information please visit the RCMP website http://www.rcmp-grc.gc.ca/cr-cj/vulner/index-eng.htm or email civilnps@rcmp-grc.gc.ca or call 613-998-6362.

Requirements for Record Checks

 

Applicants must:

  • Reside within the City of Guelph, proof of residence required
  • Attend in person with one piece of photo identification (i.e. drivers license) or two pieces of ID with name and date of birth

Fees:

  • Volunteers and student placement checks are free
  • Checks for employment, immigration, professional certification, visas and adoption purposes are $33.90 (price includes H.S.T.)
  • Payment is accepted in the form of:
    • Cash
    • Debit
    • VISA or MasterCard
    • Certified cheques
    • Money orders
    • Personal cheques are not accepted

Office Hours:

  • Wednesdays: 10:00 a.m. to 6:00 p.m.
  • Thursdays: 9:00 a.m. to 1:00 p.m.
  • Fridays: 9:00 a.m. to 5:00 p.m.

Completed Checks:

  • Checks take approximately three (3) weeks to complete
  • Clear checks are mailed, otherwise the applicant will be notified to pick up the check in person
    • Checks are kept on file for 30 days after notification, after which they are destroyed
  • In the case of potential VS matches please note the new process, effective August 2010:
    • Individuals will be notified that a potential VS match was received
    • The individual must make an appointment to have their fingerprints taken, refer to GPS webpage: Fingerprinting
    • Fingerprints and required documentation will be submitted to the RCMP by the GPS
    • Results will be sent back to the Police Clearance section of the GPS by the RCMP
    • The check will be completed and the applicant notified by the Police Clearance section of the GPS

Out of Country Requests:

Guelph residents requiring a Police Record Check while they are out of the country must send an email, fax or letter including the following information:

1. Reason for the check
2. Up to date copy of identification (include full name and date of birth) i.e. passport, driver's licence
3. Last City of Guelph address
4. Contact person in Guelph: include name and contact information

Applicable payment can be made by the applicant's contact person in Guelph or a certified cheque or money order is accepted.

Contact Information for Police Clearance Area

 

Evelyn Zeffer, Police Clearance Clerk

Police Clearance, Data Services
Guelph Police Service
15 Wyndham Street South
Guelph, Ontario
N1H 4C6

Or

Sandra Odorico, Assistant Manager - Data Services